Privacy Policy

We are committed to safeguarding your privacy. Contact us at contact@travelgentlemen.com if you have any questions or concerns regarding the use of your Personal Data, and we will gladly assist you.

By using this site and/or our services, you consent to the processing of your Personal Data as described in this Privacy Policy.

Table of Contents

  • Definitions
  • Data Protection Principles
  • Your Rights Regarding Personal Data
  • What Personal Data We Collect
  • How We Use Your Personal Data
  • Who Has Access to Your Personal Data
  • How We Secure Your Data
  • Information About Cookies
  • Contact Information
  • Changes to This Privacy Policy

Definitions

Personal Data – Any information relating to an identified or identifiable natural person.

Processing – Any operation or set of operations performed on Personal Data.

Data Subject – A natural person whose Personal Data is being processed.

Child – A natural person under 16 years of age.

We/Us – Travel Gentlemen (travelgentlemen.com)

Data Protection Principles

We adhere to the following data protection principles:

  • Lawfulness, fairness, and transparency – We ensure that all processing activities are lawful and transparent.
  • Purpose limitation – Personal Data is collected for specified, explicit, and legitimate purposes.
  • Data minimisation – We only collect the necessary amount of Personal Data.
  • Storage limitation – We retain Personal Data for no longer than necessary.
  • Accuracy – We take reasonable steps to ensure that Personal Data is accurate and kept up to date.
  • Integrity and confidentiality – We implement security measures to prevent data breaches.

Your Rights Regarding Personal Data

The Data Subject has the following rights:

  • Right to information – Know whether your data is being processed and by whom.
  • Right to access – Obtain a copy of your Personal Data.
  • Right to rectification – Correct inaccurate or incomplete data.
  • Right to erasure – Request deletion of your Personal Data in certain circumstances.
  • Right to restrict processing – Limit the processing of your data under certain conditions.
  • Right to object – Object to processing, including direct marketing.
  • Right to object to automated processing – Avoid automated decision-making and profiling.
  • Right to data portability – Receive your data in a machine-readable format or request its transfer.
  • Right to lodge a complaint – File a complaint if your request is refused.
  • Right to seek the help of a supervisory authority – Request legal remedies if needed.
  • Right to withdraw consent – Withdraw your consent at any time.

What Personal Data We Collect

Information You Provide:

  • Your name, email address, and other details needed for service delivery and customer experience enhancement.

Information Automatically Collected:

  • Data such as IP addresses collected via cookies and session tools to improve user experience.

How We Use Your Personal Data

We use your Personal Data to:

  • Provide and improve our services.
  • Enhance your customer experience.
  • Comply with legal obligations.

We process Personal Data based on:

  • Contractual necessity – Identifying users, providing services, and customer support.
  • Legitimate interest – Sending personalised offers, analysing customer behaviour, and improving services.
  • Consent – Sending newsletters and promotional content.
  • Legal compliance – Fulfilling legal obligations.

We may process data for purposes compatible with the original collection purpose, ensuring that it does not negatively impact your rights and interests.

Who Has Access to Your Personal Data

We do not share your Personal Data with third parties unless necessary for service provision or legal compliance.

Our processing partners include:

  • Google Analytics / Search Console
  • Ionos
  • MailChimp
  • Google Ads
  • Bing Webmaster Tools
  • Poptin

We only work with partners that provide adequate data protection.

How We Secure Your Data

We implement security measures such as:

  • HTTPS encryption for secure communication.
  • Data anonymisation and pseudonymisation where applicable.
  • Monitoring for vulnerabilities and breaches.

Despite our efforts, no security system is impenetrable. If a breach occurs, we will notify affected parties and relevant authorities as required by law.

If you have an account with us, please keep your login credentials secure.

Children

We do not knowingly collect data from or target children under 16.

Cookies and Other Technologies

We use cookies for:

  • Necessary functions – Enabling key website features.
  • Functionality – Improving user experience.
  • Analytics – Understanding website usage.
  • Advertising – Providing relevant ads.

You can manage cookies via your browser settings or third-party tools (e.g., optout.aboutads.info, youronlinechoices.com). Learn more at allaboutcookies.org.

We use Google Analytics to measure website traffic. You can opt out via Google Analytics opt-out.

Contact Information

For questions about this Privacy Policy, contact us at: contact@travelgentlemen.com

Changes to This Privacy Policy

We reserve the right to modify this Privacy Policy.

Last updated: 5th March 2025.